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Your couple gets the wedding in Italy. You get a guest list that arrives, settles in and shows up on time, without the travel questions landing on your desk.
Picture sixty guests stepping off the boat at Bellagio, or gathering for a welcome dinner in the Chianti hills the night before the ceremony. Trips 2 Italy Travel Agency plans that guest travel for wedding planners, from the first hotel block to the last transfer home.
You have the couple, the venue and the vision. What you do not need is sixty guests asking which airport to fly into. Trips 2 Italy takes the guest travel off your desk, so your attention stays on the wedding itself.
We have designed custom Italian travel since 2003. On a destination wedding, we work as your guest travel team, on your timeline and to your run sheet. We never present ourselves to the couple as the planner. We arrange where guests stay, how they arrive and what they do on the days around the celebration.
What you hand to us:
You keep the couple, the design and the vendors. We send you one arrivals schedule and take the guest calls.
A wedding in Italy is rarely a single day. Guests come for the rehearsal dinner and stay for the boat day, the vineyard lunch and the last aperitivo. The week needs a shape, and that is what we give it, so you can stay with your couple.
Most weddings we plan fit one of three programs. Present them to your couple as they are, or combine two.
The Wedding Weekend. Three or four nights around the ceremony. Rooms held near the venue, arrivals met at the airport, transfers to the ceremony and reception, and a welcome dinner the night before.
The welcome dinner is often the night guests talk about afterward: a long table in a Chianti courtyard with pecorino from Pienza and a glass of Chianti Classico, or aperitivo on a terrace above Lake Como as the ferries cross to Bellagio.
Best for: couples whose guests can travel for a week, not two.
The Wedding Week. Both families arrive early and spend the week together. We plan a long lunch on the first day, a cooking class or a vineyard visit, and a free afternoon in a hill town such as Montepulciano or Cortona.
In Tuscany the week might bring pici rolled by hand in a farmhouse kitchen, a morning at a Brunello estate in Montalcino, and an evening in Siena’s Piazza del Campo as the light turns gold on the Torre del Mangia.
Best for: families meeting for the first time, and planners who want the days before the ceremony handled without adding another vendor.
The Guest Getaway. After the wedding, guests travel on. We offer two or three short extensions from the wedding region: Venice after Lake Como, Rome after Tuscany, Capri after the Amalfi Coast. Each guest books only what they want.
Best for: guests who flew a long way, and couples who want to offer them more of Italy.
The venue usually comes first. When we are asked early, we look at which region suits the size of the guest list as well as the setting. A short call before the venue contract is signed can show whether there are enough rooms close by.
Guests rarely stay in one place. The wedding region anchors the week, and a neighboring region carries the days on either side.
Every program is built around the wedding you are planning. Depending on the week, it can include:
Each guest books international flights from their own city, with our advice on the right airport. A guest who prefers another hotel can still ride every transfer and join every welcome event.
Dietary needs and mobility notes are gathered at booking and confirmed with each hotel before arrival, so a grandparent who prefers no stairs has a room near the lift.
Excursions are where guests get to know Italy, and each other. A morning with the leather artisans of the Oltrarno in Florence. Limoncello tasted where the lemons grow above Sorrento. A boat to Isola Comacina on Lake Como. We match each outing to the region and the guest list.
Four steps take the guest travel from your brief to a confirmed week.
A month before the wedding, you receive one combined arrivals schedule: who lands when, on which flight, into which airport and to which hotel.
The proposal is a working plan, not a fixed package. Change a hotel, add a day in Siena, swap the boat day for a cooking class. We keep refining it until it fits the wedding and your couple signs off.
Bring us in as soon as the date and venue are set. For a wedding in May, June, September or October, start twelve months out. Hotels in Tuscany, on Lake Como and along the Amalfi Coast fill early in those months.
Each season has its own character. Late April and May bring wisteria and long evenings. September and early October bring the grape harvest in Tuscany and Piedmont, and softer light on the coast. In July and August we plan earlier starts, shaded venues and time by the water.
The guest count shapes the plan as much as the calendar:
Our group programs start at nine travelers, so nearly every wedding qualifies. Share the real guest count at the first conversation. It decides which venues will work.
Couples often ask their planner about the honeymoon before the wedding is even finished. We plan the honeymoon in Italy from the wedding region: quiet days in Positano, a short journey north to Venice, or a week among the vineyards of Montalcino.
Many couples choose the Amalfi Coast for its slow pace, Venice for its quiet evenings once the day visitors leave, or Sicily for Taormina, the slopes of Mount Etna and the baroque towns of the southeast.
Families often stay on too. Parents, grandparents and cousins who came for the wedding travel together for a few more days, and we plan those trips as Italian family vacations, with drivers and guides for their party alone.
Send us the date, the venue and the guest count. We will return a guest travel plan built around the wedding, with the days before and after included, ready for you to present to your couple. Trips 2 Italy has designed custom travel across all 20 Italian regions since 2003, so the region you have chosen is one we know well.
Call 713-952-4055 in Houston or 1-866-464-8259 toll free, or start online and a group planner will be in touch.
What happens next is simple. A group planner calls, asks about the couple and the guests, and listens. Within a week you have a plan to share, with the hotels, the transfers and the days around the wedding laid out in order.
Tell us about the wedding you are planning. A Trips 2 Italy group planner will reply with next steps and a guest travel proposal you can present to your couple, usually within a week.
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More of what we plan for organized groups, in case the wedding week is only part of what you are arranging this year.
Yes. We plan the guest travel that sits around the wedding: hotel blocks, arrivals, transfers, guest excursions and the days before and after. The wedding itself stays with the planner, and we do not plan ceremonies.
Yes. Send us the run sheet and the venue details. We time coaches, boats and transfers to the ceremony, the reception and the end of the night, and confirm the plan with you before the wedding week.
Hotel blocks and room assignments, private arrival and departure transfers, coach or boat transfers to the ceremony and reception, a welcome event, guest excursions, a written guest travel guide and travel copy for the wedding website. Our 24/7 assistance desk supports every guest from departure until they are home.
Each guest books and pays Trips 2 Italy directly, using the details we prepare for the wedding website. The couple and the planner stay out of the money, and guests bring their travel questions to us.
As soon as the date and venue are set, and twelve months ahead for a wedding in May, June, September or October, when hotels in the popular wedding regions fill early.
Yes. We offer short extensions from the wedding region, such as Venice after Lake Como or Capri after the Amalfi Coast, and we plan honeymoons and family trips that begin when the wedding weekend ends.
